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	Small Project Management
	Small Project Management

Course Outline and Objectives
Course Philosophy and Approach

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	2 days

This workshop is for every professional who spends time on small projects, namely those projects that take up to 360 work-hours of effort and up to 3 months to complete. Although the workshop focuses on techniques for managing small projects, the techniques are for larger projects as well.

Our instructors have extensive experience in applying these techniques on projects with business experts from a wide variety of fields.

1. Defining the Project
2. Planning the Project
3. Coordinating The Project

Information technology projects of all sizes require a balance of expertise that spans business analysis and project management disciplines. This 2-day case-oriented workshop introduces basic techniques for planning, defining, and coordinating small projects that will keep them small. At the same time, these techniques are fully scalable in support of larger projects.

You Need This Class If You:

	spend up to 75% of your time in project-related work
	are often working on many projects simultaneously
	need to get through the early definition phases of a project quickly
	are looking for a low-cost, easy-to-learn approach to tracking your small IT projects


	Techniques for Managing Small Projects

	The major challenge of small projects is finding techniques to keep them small. Too often, what starts out looking like a 1 - 3 week project becomes the never-ending, resource-consuming, unmanageable monster project from .... To effectively keep a project small, you need techniques for understanding the environment, defining the needs, identifying alternative solutions and developing the solution that can be delivered in the allotted time frame.

printer friendly syllabus

Course Outline and Objectives

Defining the Project
Module 1. : Duration ~ 4 hours


	The concept of small project management is based on sound techniques that provide value from the first day of the project. Minimal problem identification, process analysis, requirements definition and sizing techniques help you define a reasonable project. Paying close attention to this phase pays huge dividends in the later stages of the project.

		Defining Project Management; Issues of Small Projects
		Characteristics of Small Projects; Successful-Project Skills
		Project Management Techniques; the 3-D Life Cycle; the Small Project Activity List
		Why Not "Just Do It"? First Step: Size Project and Plan First Phase
		Make a First Guesstimate; Evaluating Small Project Success Criteria
		State the Problem (Or Opportunity); Define Scope and Objective
		Understand Current Environment; Define Requirements For an Acceptable Solution
		Priority and Planning the Next Phases; Reviews and the Basic Nine Deliverables
		Summary: Defining the Project

		Discuss the Unique Issues of Small Projects, the Skills Needed To Make Small Projects Successful, and the Methods That Keep Projects Small.
		Describe the 3D Life Cycle and Discuss the Purpose and Benefits of Each Project Phase
		Apply the Define Phase Activities To Improve Your Understanding of a Project, Including Analyzing the Problem Or Opportunity, Setting an Objective, and Defining Requirements For an Acceptable Solution

Planning the Project
Module 2. : Duration ~ 4 hours


	Project planning requires solid prioritization, refined estimating, strong scheduling, and viable quality assurance techniques. These techniques are required to ensure that the small project defined in the first step remains small through design and implementation.

		Establishing Priority over Multiple Concurrent Projects; Reflecting Priority
		Building a Work Plan; Small Project Activity Templates; Specialized Activity Lists For Unique Projects
		Estimating Project Activities; High-Low Consensus Effort Estimating
		The Small Project Worksheet; the Effort — Duration Conversion
		Scheduling Methods: Calendar Scheduling; Scheduling with Gantt Charts
		Quality Assurance and Small Projects; Change Management and Small Projects
		Summary: Planning the Project

		Plan the Small Project By Prioritizing Multiple Current Projects For Their Urgency and Importance
		Tailor the Small Project Phase-Activity Template To Create a Work Plan At the Appropriate Level of Detail
		Estimate Effort and Duration Using the Small Project Worksheet, and Schedule the Small Project Using Methods That Work Best For Single-Person and Several-Person Staffing

Coordinating The Project
Module 3. : Duration ~ 4 hours


	Even small projects require a certain degree of project management skills. Actually, the smaller the project, the more you have to rely on your ability to "make friends and influence others". As the leader of a small project, you are expected not only to do most of the work, but to get others to contribute although you have no authority over them.

		The Challenge of Coordinating Others; Leadership Meets the Challenge
		The Design Phase Activities; the Deliver Phase Activities: Purpose and Benefits
		Often Omitted Activities: Testing, Documentation and Training
		Minimalist Project Tracking; Implementing the Project: an Acceptance Test
		Evaluating and Ending the Project
		Scaling Techniques Upward; One Minute Small Project Manager
		Summary: Coordinating the Project

		Discuss the Challenge of Coordinating the Efforts of Others, and the Benefits of Teamwork
		Describe the Activities of the Design and Deliver Phases, and the Benefits of Those Phases
		Apply Minimum-Effort Project Tracking Methods and Assess Project Status
		Describe the Benefits of Applying These Project Management Methods To Small Projects
		Scale Project Management Techniques For Larger Or Higher-Risk Projects

Visit our Business System Analyst Bookstore
for books on the topics covered in this seminar.

	Methodologies ( Information Engineering , Miscellaneous , Structured System Development , System Development Life Cycle (SDLC) )
	Process Analysis ( Data Flow Diagrams , Decision Tables , Event Response Diagrams , Flowcharts , Miscellaneous , Process Models )
	Related Topics ( Knowledge Management , Philosophies , Request for Proposal (RFP) , Risk Management , Six Sigma , Software Reuse , Strategic Planning )
	Requirements ( Business Rules , Prototyping , Miscellaneous , Requirements Analysis , Requirements Definition , Requirements Documentation , Requirements Elicitation , Requirements Engineering , Requirements Management , Requirements Traceability , System Specifications , User Interfaces )
	Working in Teams ( Conducting Meetings , Facilitation , JAD , Rapid Application Development (RAD) , Miscellaneous )
	Interviewing Techniques
	Problem Analysis
	Workflow Analysis

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